Obtain a Certificate of Eligibility from Your University
First of all, you need to be enrolled in your universities of choice or in their college for Japan Student Visa. You must apply to the said university in order to receive a notification of acceptance for admission into the university.
You will have to prepare the following documents and submit them to your school or university so that they can apply on your behalf for the Certificate of Eligibility to the Immigration Bureau in Japan. All of these documents need to be either in English or in Japanese or have validated translations attached to them.
1. Application Form
You will fill in the form with your personal information and the course you are to be enrolled in, as well as your educational and/or professional background.
2. Eight Identical ID Photos (3 cm x 4 cm)
Photos must show a clear and full front view of your face from the bottom of the chin to the top of the hair against a plain background. You must not wear sunglasses or hats and your eyes and ears must be clearly visible.
The photo can be either passport photos or taken at an ID photo booth and must be taken within 3 months earlier to your application submission.
3. Passport Photocopy
Copy of the Photo/ID and Signature page of your passport. If you have been to Japan in the past, then you should also copy any previous entry and exit stamps.
4. Original Academic Certificates
Academic certificates include secondary school certificate Exam results, admit card, and references for your exam results.
5. Documents that Show Your Financial Ability
All visa applicants need to be able to show to the Japanese immigration Bureau that they are capable of supporting themselves, including paying for tuition, living costs, school fees, and other expenses while in Japan, or having guarantors who can cover these costs.
The actual amount can vary depending on your school’s tuition fees, period of stay in Japan, and your living circumstances after arriving in Japan.
If your self finance the expenses for your studies and living costs, all documents should be provided under your official name in the passport. In case your stay is supported by another person, it is necessary to have a letter that clearly explains the situation, and financial documents should bear that person’s name.
Financial documents as follows are accepted as evidence that you have sufficient funds to support yourself.
- Bank statements
- Income statements
- Award letters of scholarship or financial aids
- Letter of sponsorship by your financial supporter
6. Medical Check-Up Results
While many schools do not require you to submit your medical history check-up, some may ask for this, and you would need to go through a health check-up in order to receive a health certificate.
It usually takes the Immigration Bureau of Japan 60 to 90 days to issue the Certificate of Eligibility and send this to your school or university in Japan, which they will in turn forward to you. Once you receive the acceptance letter and the Certificate of Eligibility from the university, you will be able to apply for a Japan student visa to study as an international student.
After You Have Received the Certificate of Eligibility
Once the Certificate of Eligibility is sent from your school or university, you will need to make an appointment at a Japanese Embassy in Pakistan in order to apply for the Japan Student visa official on your own as an international student.
- Passport with a valid period up to more than six months
- Original copy of Certificate of Eligibility
- Two 45mm x 45mm passport-size portrait photographs with no hat or sunglasses
- Two visa application forms for the verification purpose, available at the Embassy
- A copy of the certificate of admission from a university
- All graduation certificates from relevant high school and university and mark sheets
- Bank balance certificates of the applicant and/or financial supporter to verify that the student can bear all the expenses during their studies in Japan
- Income and tax certificates of the applicant and/or financial supporter
- Relationship certificate between the applicant and financial supporter
- Letter of scholarship award and/or sponsorship (if applicable)
- Employment certificate of the financial supporter
- Visa application fee payment receipt
Things to Remember
The time to process an application for visas may be different depending on the applicant’s circumstances. No visas are issue on the same day of application. When the documentation is in order, the minimum processing time is at least five business days to a week. If there is an issue with the application, including but not limited to a lack of necessary documents or insufficient and/or incorrect information, the process can take over a few weeks or more as needed. Applicants are highly recommend to apply for a visa well before their planned departure date.
Visa application submission is accept between 09:00 AM and 11:00 AM from Monday to Friday except for national and public holidays.
Passports can be collect between 2:30 PM to 3:30 PM from Monday to Friday except for public holidays. During Ramadan, the time window is changed from 1:30 PM to 2:30 PM from Monday to Friday.
If the embassy refuses to grant a visa, an explanation will not be provided. If you don’t know the reason of refused. Read it carefully, Reasons for Visa Rejection – And How to Avoid Them
However, a visa application can be submit again 6 months after the denial.
The process of applying for and waiting for a visa can be time-consuming and boring, but if you prepare well in advance, you will be able to obtain a visa and start your studies in Japan in no time!